Welcome to our guide on the Filed Externally feature in FinalForms! This functionality is essential for ensuring that all necessary student data is recorded, even when paperwork is completed outside of our platform. In this article, we will explore when to use this feature, what it does, and the responsibilities that come with it.

You should use the Filed Externally option in the following situations:

• A parent or student can not sign digitally.

• Paper forms were collected separately.

• Legal or accessibility accommodations are required.

This feature provides several important functions:

• Overrides signature requirements, allowing for flexibility in documentation

• Turns the student row blue for easy identification

• Maintains compliance visibility, ensuring that all necessary data is tracked

• Preserves E-Card and reporting accuracy, which is crucial for effective management

Even when using the Filed Externally option, it is vital to remember that:

• All form data must still be entered into FinalForms.

This step is essential for ensuring medical safety, reporting accuracy, and compliance with regulations.

If you're looking for more information, check out these related articles:

• Student Forms Overview

• Managing Student Documents

• Compliance Colors & Icons

We hope this guide helps you better understand the Filed Externally feature. If you have any questions, feel free to reach out to our Support Team!