Assigning the Right Permission

This article outlines the available user permissions within FinalForms, what access each permission grants, and which areas of FinalForms are affected. Permissions control what information a user can view or manage and should be assigned based on job responsibilities and data access needs.

Each permission includes:

• Access — Who or what data the user can access

• Mode(s) — The areas a user can view

• Description — What actions the user can perform

Administrators should only assign permissions necessary for a user’s role to maintain data security and system integrity.

Access: Parents, Students
Modes: Academic, Enrollment

Allows users to:

• Manage and edit student and parent information

• Enroll students

• Organize groups

• Manage groups and extracurricular activities related to academic programs

Access: Parents, Students
Modes: Athletic

Allows users to:

• Manage and edit athletic student and parent information

• Organize teams and groups

• Manage athletic inventory

Access: Parents, Students
Modes: Extracurricular

Allows users to:

• Manage and edit extracurricular participants and parent information

• Organize activities and groups

• Handle related inventory

Access: Parents, Students
Modes: Athletic, Payment history,

Allows users to:

• Manage payments and financial records

• Access and edit student and parent information

• Manage groups and inventory tied to payments

Access: Parents, Students
Modes: Academic, Enrollment

Allows users to:

• Sync the student information system through the Gatekeeper interface

• Manage and edit student and parent information

• Manage groups and inventory

Access: Students
Modes: N/A

Grants access to the Bulk Actions feature, allowing users to perform updates or actions across multiple student records at once.

Access: Students
Modes: N/A

Allows users to access the Merge Students interface to combine duplicate student records.

Access: Students
Modes: Medical

Allows users to:

• View medical forms

• Monitor medical status

• Manage medical-related inventory

Access: Students
Modes: N/A

Allows users to update and manage student medical reports.

Access: Staff
Modes: N/A

Allows users to:

• Manage staff forms

• Edit staff profiles

Access: Staff
Modes: N/A

Includes all Staff Manager permissions plus:

• Assign and manage staff permissions

Access: Students E-Cards
Modes: N/A

Allows teachers to:

• Access student E-Cards within their assigned school(s)

• Assign permissions based on role responsibilities.

• Limit access to sensitive areas such as Medical and Payments.

• Review permissions regularly to ensure former staff or role changes do not retain unnecessary access.

• Grant Super Admin permissions sparingly.