Transfer Tracker 101

Getting Started 

If you’re a FinalForms customer, your parents will note if they are transferring from another school when they fill out the registration forms at the beginning of the season. The information provided in the New Student Registration and WIAA Transfer Eligibility Forms will automatically populate into the Transfer Eligibility Worksheet. 

If you’re not a FinalForms customer, you must manually enter the student by following the steps below.  We promise it’ll be easier than ever before!

1. Login

2. Click MANAGE > STUDENTS

3. Click New Student in the top right corner

4. Work with the Student’s Parents to complete the New Student information. Be sure to include Transferring From and Sport History information in the yellow box. 

Accessing the Worksheet

1. Return to the MANAGE > STUDENTS page and find the transferring student. Click the double arrow icon  to the left of the students name to access the WIAA Student Transfer Eligibility Worksheet.

2. Under Transfer Athletic Eligibility Status click *Initiate Athletic Transfer Eligibility Request

3. Follow the steps on the WIAA Student Transfer Eligibility Assessment Page 

STEP 1 - Confirm Sending School  and the Official Date of Transfer

1. Confirm the information for the student’s previous school and Athletic Director is correct. The email address placed here will be utilized to provide the sending school AD with access to the student’s worksheet. 

2. Official Date Of Transfer: This is a question that will not be provided by the parent form. It will automatically be filled in with the Student Enrollment Record Start Date in FinalForms. Please confirm this matches their official start date at your school and revise if needed. This date will begin the 12 month clock on the student’s eligibility. 

Note: You can edit the sending school contact information at any point prior to the sending school signing the assessment. If there is no sending school contact available due to a student being homeschooled, some foreign exchange situations, etc. Please contact your HSAA for more information

STEP 2 - Verify Transfer Information

1. Complete all questions and provide all relevant information and attachments. 

Note: If you are a FinalForms customer this information will be filled out by the parent and student and they will be asked to sign off that the information is correct. You can edit this information if needed within the worksheet itself. 

STEP 3 - Initial Determination 

1. Review the "Assistance in Applying the WIAA Transfer Eligibility AD Checklist" and select the Determination(s) that you feel best applies to the student. 

2. Provide your name as listed under the Signature Box to validate that the information is correct to the best of your knowledge. 

3. Click the Send Worksheet Verification Request button to notify the Sending School AD that they can review and verify the information. There is a pop-up window that shows to verify you want to take this action. 

STEP 4 - Sending School Signature

The Sending School Athletic Director will receive an email notification at the email provided at the beginning of the worksheet. The link in this email will provide them with direct access to the worksheet to review. Once the sheet is accessed, the Sending School AD will:

• Review all of the information. 

• Provide comments, questions and disputes in the easy to use comment/chat box.

• Once all information is reviewed, the Sending School Athletic Director provides their name as listed under the Signature Box to validate that the information is correct to the best of their knowledge. 

The sending school confirmation will complete the Transfer process. If required, the receiving school AD can initiate a Hardship Appeal.